TexAgs is Hiring: Full-Charge Bookkeeper

TexAgis is seeking an experienced Full-Charge Bookkeeper to independently manage all aspects of our day-to-day financial operations, including transaction recording, account reconciliations, financial reporting, and basic tax preparation. This role requires a detail-oriented professional who can work autonomously while maintaining accurate financial records and supporting business operations as the sole finance department member.

Key Responsibilities

Billing & Invoicing Operations

• Generate and send customer invoices for sponsors and advertisers
• Track invoice aging and follow up on outstanding receivables
• Process billing adjustments, credits, and refunds as needed
• Maintain accurate customer billing records and payment history

Accounts Receivable Management

• Monitor and collect on outstanding accounts receivable
• Apply customer payments and resolve payment discrepancies
• Communications regarding billing inquiries and payment issues
• Prepare aging reports and assist with collection efforts

Accounts Payable Processing

• Review, code, and process vendor invoices for payment
• Set up new vendors and maintain vendor information
• Prepare and process check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies

Payroll Administration

• Process payroll changes for all employees accurately and on time
• Calculate wages, overtime, commissions, and bonuses
• Maintain employee payroll records and handle payroll inquiries

Expense Reimbursement Management

• Review and process employee expense reports and reimbursements
• Ensure expense submissions comply with company policy
• Code expenses to appropriate accounts and cost centers
• Track and report on company spending patterns and trends

Financial Reporting & Reconciliation

• Prepare monthly financial statements and management reports
• Perform daily bank reconciliations and account reconciliations
• Complete month-end and year-end closing procedures
• Generate cash flow reports and accounts receivable aging reports

General Bookkeeping & Record Maintenance

• Record daily financial transactions accurately in accounting system
• Maintain detailed records of all business transactions and supporting documentation
• Ensure proper coding of all income and expenses
• Organize and file financial documents for easy retrieval

Tax Preparation & Administrative Support

• Prepare and file quarterly sales tax returns
• Assist with annual tax preparation and provide documentation to CPA
• Handle business license renewals and regulatory filings
• Support budget tracking and provide financial information for business decisions

Required Qualifications

Education & Experience

• Associate's degree in Accounting, Business, or related field preferred
• Minimum 3-5 years of full-charge bookkeeping experience
• Experience with complete bookkeeping cycles from transaction entry to financial statement preparation

Technical Skills

• Proficiency in QuickBooks required
• Advanced Excel skills including formulas, pivot tables, and data analysis
• Experience with payroll processing software (ADP, Paychex, or similar)
• Familiarity with online banking, ACH processing, and electronic payment systems
• Experience with expense management software and employee reimbursement systems
• Knowledge of invoicing and billing software
• Understanding of accounts receivable and accounts payable best practices

Core Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proven ability to work independently with minimal supervision
• Strong problem-solving abilities and analytical thinking
• Experience managing complete bookkeeping operations as a sole practitioner preferred

Preferred Qualifications

• Bachelor's degree in Accounting or related field
• QuickBooks ProAdvisor certification
• Experience with Texas sales tax and payroll tax requirements
• Knowledge of Texas A&M University athletics
• Experience with subscription billing and revenue management

What We Offer

Compensation & Benefits

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• SIMPLE-IRA retirement plan with company matching
• Paid time off and holiday schedule

Work Environment

• Autonomous role with direct reporting to company leadership
• Opportunity to work with passionate Aggie community
• Growth potential as the company's dedicated finance professional

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